Registration

Joey Scouts will need to individually register to attend. Once registered, they will be invited to join a Patrol. Due to the supervision requirements of Joey Scouts, only Social Patrols will be available to be formed.

Patrols can only be formed when a Joey Scout Leader attending the event has registered and joined the Patrol. Details will be issued in the next few weeks as the registration system is further developed.

Payment

Payment can be made using the invoice provided after completing registration. This will remain available for download on the participant's ticketing information page. Simply login by enlising to access this information.

Only paid members will be able to join a Patrol.

Forming Event Patrols

Joeys and Cubs will operate in Patrols of 4 to 7 youth members. Each Patrol will require a registered Adult Leader or Adult Member of Scouts Victoria who is known to the Patrol members to attend.

Adult Leaders should compile Patrols of Joey Scouts from within their own District and co-ordinate their registration. This functionality will be made available in the coming weeks on this site. Email invitations to create and fill Patrols will be issued to registered attendees when this is available.

Catering

Joey Scouts will need to bring their own food for the day, including morning tea and lunch. A simple afternoon tea will be provided by Star Trek: Survival, but members with complex dietary requirements are encouraged to bring their own afternoon tea.

Multiple Adult Leaders may join a Patrol as they explore the site. Full details will be provided to registered attendees in the lead up to the event.

Transportation

Patrol members will need to make their way to Mafeking Rover Park via private transport. Bus options are not currently available.

Program Missions

Joey Scout Patrols will be able to select from a limited range of program activites to complete during the event that are suitable for participation. Use the filter function when exploring Missions to navigate the available options. There will be some specially designed Missions for our junior Starfleet recruits to complete.

Registration

Cub Scouts will need to individually register to attend. Once registered, they will be invited to join a Patrol. Due to the supervision requirements of Cub Scouts, only Social Patrols will be available to be formed.

Patrols can only be formed when a Cub Scout Leader attending the event has registered and joined the Patrol. Details will be issued in the next few weeks as the registration system is further developed.

Forming Event Patrols

Joeys and Cubs will operate in Patrols of 4 to 7 youth members. Each Patrol will require a registered Adult Leader or Adult Member of Scouts Victoria who is known to the Patrol members to attend.

Adult Leaders should compile Patrols of Cub Scouts from within their own District and co-ordinate their registration. This functionality will be made available in the coming weeks on this site. Email invitations to create and fill Patrols will be issued to registered attendees when this is available.

Payment

Payment can be made using the invoice provided after completing registration. This will remain available for download on the participant's ticketing information page. Simply login by enlising to access this information.

Only paid members will be able to join a Patrol.

Catering

Cub Scouts will need to bring their own food for the day, including morning tea and lunch. A simple afternoon tea will be provided by Star Trek: Survival, but members with complex dietary requirements are encouraged to bring their own afternoon tea.

Multiple Adult Leaders may join a Patrol as they explore the site. Full details will be provided to registered attendees in the lead up to the event.

Transportation

Patrol members will need to make their way to Mafeking Rover Park via private transport. Bus options are not currently available.

Program Missions

Cub Scout Patrols will be able to select from a limited range of program activites to complete during the event that are suitable for participation. Use the filter function when exploring Missions to navigate the available options. There will be some specially designed Missions for our junior Starfleet recruits to complete.

This information is for Venturer Scout Participants. Information for Venturer Scouts who are Staffing the event is available on the Adult Leaders/Staff tab.

Registration

Venturer Scout participants will need to individually register to attend. Once registered, they will be invited to join either a Project Patrol or a Social Patrol.

Payment

Payment can be made using the invoice provided after completing registration. This will remain available for download on the participant's ticketing information page. Simply login by enlising to access this information.

Only paid members will be able to join a Patrol.

Forming Event Patrols

Venturer Scouts will operate in Patrols of 4 to 7 youth members. A Patrol Leader will be able to create a Patrol, set its type, and direct fellow registered Patrol members to join their Patrol.

Patrols of Venturer Scouts can be compiled from across the State. Venturer Scout Leaders can assist Patrol Leaders to form their Patrols. Patrol creation functionality will be made available in the coming weeks on this site. Email invitations to create and fill Patrols will be issued to registered attendees when this is available.

Camping

Venturer Scouts will be camping as a section at the Venturer Overnight Camp with their Staff counterparts. Venturers will need to pack their own camping equipment for the event. Mafeking Rover Park is notoriously cold in winter and adds to the challenge of the event. Please be sure to pack sleeping gear appropriate for cold weather. Speak with your Venturer Scout Leaders and your Unit for guidance on packing appropriate camping equipment for the event.

No cooking or dining equipment is required as the event is fully catered.

Catering

This event is fully catered for the whole weekend. Meals include Friday and Saturday Supper, Saturday and Sunday breakfasts, morning teas, lunches, and afternoon teas, and Saturday dinner and supper.

Specific menu options will be provided, with meal adjustments made available for special diets. Further information will be published in the coming weeks.

Please feel free to request a discussion with the Catering team in the Dietary Requirement notes section during registration and a team member will contact you to discuss your specific needs.

Transportation

Patrol members will need to make their way to Mafeking Rover Park via private transport.

We hope to provide a shuttle service at an additional cost from Seymour VLine Station to Mafeking Rover Park for those who wish to use Public Transport to attend, but this is not confirmed at this stage. Registered Participants will be notified of this option if it becomes available.

Program Missions

Venturer Scout Patrols will be able to select up to 5 Mission preferences guaranteed to be completed as a Patrol over the course of the event. We anticipate that many more Missions will be able to be completed, but will only guarantee the first five preferences nominated for Project completion purposes. This way, Project Patrols are able to ensure they are meeting targets for their Projects, and Social Patrols are completing Missions they are all interested in.

Please note that Venturer Scouts are required to participate in the Service Mission activity. This activity has allowed for the reduced particiption price for Venturer Scouts.

This information is for Rover Scout Participants. Information for Rover Scouts who are Staffing the event is available on the Adult Leaders/Staff tab.

Registration

Rover Scout participants will need to individually register to attend. Once registered, they will be invited to join either a Project Patrol or a Social Patrol.

Payment

Payment can be made using the invoice provided after completing registration. This will remain available for download on the participant's ticketing information page. Simply login by enlising to access this information.

Only paid members will be able to join a Patrol.

Forming Event Patrols

Rover Scouts will operate in Patrols of 4 to 7 members. A Patrol Leader will be able to create a Patrol, set its type, and direct fellow registered Patrol members to join their Patrol.

Patrols of Rover Scouts can be compiled from across the State. Rover Scout Leaders can assist Patrol Leaders to form their Patrols. Patrol creation functionality will be made available in the coming weeks on this site. Email invitations to create and fill Patrols will be issued to registered attendees when this is available.

Camping

Rover Scouts will be camping as a section at the Rover Overnight Camp with their Staff counterparts. Venturers will need to pack their own camping equipment for the event. Mafeking Rover Park is notoriously cold in winter and adds to the challenge of the event. Please be sure to pack sleeping gear appropriate for cold weather. Speak with your Unit for guidance on packing appropriate camping equipment for the event.

No cooking or dining equipment is required as the event is fully catered.

Catering

This event is fully catered for the whole weekend. Meals include Friday and Saturday Supper, Saturday and Sunday breakfasts, morning teas, lunches, and afternoon teas, and Saturday dinner and supper.

Specific menu options will be provided, with meal adjustments made available for special diets. Further information will be published in the coming weeks.

Please feel free to request a discussion with the Catering team in the Dietary Requirement notes section during registration and a team member will contact you to discuss your specific needs.

Transportation

Patrol members will need to make their way to Mafeking Rover Park via private transport.

We hope to provide a shuttle service at an additional cost from Seymour VLine Station to Mafeking Rover Park for those who wish to use Public Transport to attend, but this is not confirmed at this stage. Registered Participants will be notified of this option if it becomes available.

Program Missions

Rover Scout Patrols will be able to select up to 5 Mission preferences guaranteed to be completed as a Patrol over the course of the event. We anticipate that many more Missions will be able to be completed, but will only guarantee the first five preferences nominated for Project completion purposes. This way, Project Patrols are able to ensure they are meeting targets for their Projects, and Social Patrols are completing Missions they are all interested in.

Please note that Rover Scouts are required to participate in the Service Mission activity. This activity has allowed for the reduced particiption price for Rover Scouts.

This information is for Event Staff, including Adult Leaders, Rover Scout Staff, and Venturer Scout Staff. Information for Participants can be found in the relevant section tabs.

Registration

Any registered Adult Leader, Rover Scout, or Venturer Scout in Scouts Victoria is welcome to attend as Event Staff.

Payment

Payment can be made using the invoice provided after completing registration. This will remain available for download on the participant's ticketing information page. Simply login by enlisting to access this information.

Only paid members will be able to select their preferred staffing activity.

Assisting as a Staff member

Just like Participants, Staff will have the option to select their preferred areas of assistance. We'll do our best to accommodate your preferences, but simultaneously have a requirement to provide staffing across all of our program areas. We'll do our best to accomodate everyone's interest.

Camping

All event staff are required to camp in allocated camping areas. Staff will need to pack their own camping equipment for the event. Mafeking Rover Park is notoriously cold in winter and adds to the challenge of the event. Please be sure to pack sleeping gear appropriate for cold weather.

Note that bunkhouse availability is severely restricted by participant requirement, and as such, accommodations for bunkhousing are unlikely to be made available for use by Staff. Please make enquiries with the Event Team to see if we are able to make appropriate accommodation requirements to suit your needs.

Adult Scout Section Leaders are able to camp with their Patrols by arrangement if necessary.

All Venturer Scouts, both Participants and Scouts, are required to camp in the Venturer Overnight Camp.

All Rover Scouts will be camping as a section at the Rover Overnight Camp. If Rover Scouts are also Scout Leaders, they will need to register as such if they wish to camp with their Patrols.

No cooking or dining equipment is required as the event is fully catered.

Catering

This event is fully catered for the whole weekend. Meals include Friday and Saturday Supper, Saturday and Sunday breakfasts, morning teas, lunches, and afternoon teas, and Saturday dinner and supper.

Specific menu options will be provided, with meal adjustments made available for special diets. Further information will be published in the coming weeks.

Please feel free to request a discussion with the Catering team in the Dietary Requirement notes section during registration and a team member will contact you to discuss your specific needs.

Setup and Pack up

Staff are welcome to attend Mafeking Rover Park from 26th June 2022 if they wish to assist with setup. This applies to Venturers, Rovers,and Adult Leaders. Note that catering is not provided for this period. Staff are asked to depart after 4pm on the Sunday to ensure that there is sufficient assistance in closing down this grand event. Please advise if you require an earlier departure so that we can ensure sufficient staffing during packup.